E: support@e-carehub.co.uk



Employment of Ex-Offenders (England and Wales) Policy

Aim of Policy

This policy outlines this care service’s approach to its decision-making in respect of applications for employment from people who notify {{org_field_name}} that they have a criminal record or for whom a criminal record is identified from their Disclosure and Barring Service (DBS) checks.

The policy is written in line with the safe recruitment practices required by:

England: Regulation 19: Fit and Proper Persons Employed and Regulation 18: Staffing of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.

Wales: Regulation 35: Fitness of Staff of the Regulated Services (Service Providers and Responsible Individuals) (Wales) Regulations 2017.

It is also produced in line with the legal requirement that all applicants for employment, who have a criminal record, must be treated fairly and not discriminated against automatically because of their disclosed conviction or other information revealed about possible offending.

The policy follows DBS guidance on how {{org_field_name}} will comply with this part of the law. It should be read in relation to the Disclosure and Barring Service: Handling and Security of DBS Disclosure Information Policy and Disclosure and Barring Service: Making Checks and Use of DBS Disclosure Information Policy.


The DBS offers the following background information.

[*The DBS provides on its website guidance and criteria which explains which old and minor convictions are now “protected” and are not subject to disclosure to employers.]

Policy Statement

This care service is an organisation that must assess applicants’ suitability for positions which are included in the Rehabilitation of Offenders Act 1974 (Exceptions) Order. It uses criminal record checks processed through the DBS. In obtaining and processing information, {{org_field_name}} complies fully with the DBS Code of Practice and will undertake to treat all applicants for any position fairly.

{{org_field_name}} will not discriminate unfairly against any subject of a criminal record check because of a conviction or other information revealed from any of its sources of information.

{{org_field_name}} understands that it can only ask an individual to provide details of convictions and cautions that it is legally entitled to know about as described by the DBS in its legal guidance.

This means that {{org_field_name}} can only ask an individual applicant about convictions and cautions that are not protected.

{{org_field_name}} is committed to the fair treatment of its staff, potential staff members and users of its services, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disabilities, or offending background.

{{org_field_name}} will make this policy on the recruitment of ex-offenders available to all DBS applicants at the start of the recruitment process.

{{org_field_name}} actively promotes equality of opportunity for all with the right mix of talent, skills, potential and welcome applications from a wide range of candidates, including those with criminal records.

It will then select candidates for interview based on their skills, qualifications and experience.

It applies for a criminal record check from the DBS only after a thorough risk assessment has indicated that one is both proportionate and relevant to the position concerned. For those positions where a criminal record check is identified as necessary, all application forms, job adverts and recruitment briefs will contain a statement that an application for a DBS certificate will be submitted in the event of the individual being offered the position.

At interview, or in a separate discussion, {{org_field_name}} makes sure that an open and measured discussion takes place about any offences or other matter that might be relevant to the position. Failure to reveal information that is directly relevant to the position sought could lead to withdrawal of an offer of employment. Here, {{org_field_name}} is mindful of the fact that it must not knowingly employ anyone for a position involving regulated activity who has been placed on the relevant DBS barring list and where the person has been eligible for barring list checks.

In the cases of registered professionals (nurses, social workers, etc), who have applied for posts requiring registration and, who have declared or disclosed convictions, it might be necessary to carry out further checks to find out if the applicable registration body is aware of the conviction, and if not to determine if the body’s code of conduct requires it to be notified so that it can investigate (or has investigated) any potential breach of its code. This process will be carried out in a transparent way with the involvement of the applicant. Their suitability for the post will then be reassessed in the light of the information received with due regard to the nature and seriousness of the offences committed.

{{org_field_name}} makes every subject of a criminal record check submitted to DBS aware of the existence of the DBS Code of Practice and makes a copy available on request.

{{org_field_name}} undertakes to discuss any matter revealed on a DBS certificate with the individual seeking the position before withdrawing a conditional offer of employment.


{{org_field_name}} makes sure that everyone involved in the recruitment process have been suitably trained to identify and assess the relevance and circumstances of offences.

{{org_field_name}} also makes sure that everyone involved has received appropriate guidance and training in the relevant legislation relating to the employment of ex-offenders, eg the Rehabilitation of Offenders Act 1974.

{{org_field_name}} will amend its policy in line with any changes made to the DBS Code of Practice and any other changes to the relevant legislation and DBS procedures.

Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}

Reviewed on: {{last_update_date}}

Copyright ©2024 {{org_field_name}}. All rights reserved

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