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Day Trips and Outings for People Living in Care Homes Policy

Policy Statement

This policy sets out the values, principles and key procedures in relation to the organisation of day trips and activities outside of the home for residents of {{org_field_name}}.

It is the policy of {{org_field_name}} that staff should take every available opportunity to support people living in the home who want to involve themselves in activities outside of the home, thus maintaining their independence, interests and links with the wider community and their families and friends.

Organising day trips can be a time-consuming task but getting out of the home can be an enjoyable, stimulating and rewarding experience both for residents and for those who accompany them.

Activities should be arranged to support each resident’s independent wants, wishes and needs and no resident should be forced to attend a trip that they do not want to be part of. Every effort should be made to ensure that day trips and outings have a non-institutional feel and support the dignity and autonomy of residents.

Day trips should be inclusive. No resident should be discriminated against or unable to access a day trip because of a disability, because of their lack of financial means, or because they may lack mental capacity and staff should make every effort to include those with severe or complex needs.

Types of Day Trip

Trips take three main forms.

Individual or small-group trips

These may be with a single member of staff as an escort, or with family or friends. Sometimes such trips can take the form of several residents deciding that they want to go out together.

Spontaneous ideas for trips should be supported wherever possible, but most day trips require some planning and arrangement because of staffing requirements.

Regular activities

Regular activities are run by the home to which individual residents are asked to sign up if interested.

Group trips

The home supports the arrangement of occasional group trips to shows, to the theatre, to dances, to the seaside, etc. A group trip can range from just a few residents to a larger group according to interest in the event planned.

In general, individual day trips are preferred to larger group trips as the home is keen to support the individual preferences and needs of residents wherever possible. The home is particularly keen to support a resident to maintain links with their family and friends and to fulfil their spiritual and cultural needs.

Holidays and short breaks are encouraged, as are accompanying small groups of residents to lunch at local pubs and restaurants.


When planning a day trip, staff should carry out a risk assessment, and:

• consider accessibility issues for disabled residents; these may include:
a) physical access at the destination
b) getting around at the destination
c) sensory requirements, such as hearing loops for residents with hearing difficulties
d) medication needs
e) need for rest
• arrange for appropriate dietary requirements
• arrange appropriate transport
• assess any risks to individuals or to the group and how they will be managed.

Staff should arrange for an adequate number of escorts for any day trip, including staff, volunteers and other helpers. Staffing levels should reflect the dependence of residents, their ongoing care needs, any manual handling requirements and first-aid cover.

Staff should contact the destination as part of the planning process and discuss any special needs or access arrangements.

Plans should be made with {{org_field_name}} manager so that staff cover can be arranged and any necessary transport/medication/equipment/food arrangements made.

All arrangements should be fully discussed with the residents concerned, or their representatives, and their consent be obtained.

Staff in the home are responsible for ensuring that a resident is prepared for their day trip in a timely manner and that appropriate arrangements have been made so the resident can enjoy their day without worry or concern.


Staff or volunteers on escort duties should be provided with a mobile phone loaded with the number of the home in case of emergencies.

Where a single member of staff is escorting a single resident or a group of residents it must be remembered that they are functioning as a lone worker. They should be appropriately experienced and also provided with a phone.

Staff selected for escort duty should be competent to fulfil the role. They should know the resident concerned and be fully aware of the resident’s care needs including any special needs or requirements.

Safety, the provision of effective care to meet the resident’s needs, and good communication between all parties should be considered at all times before and during the escort period.

All care provided while on a day trip, as with care provided in the home, should be intended to support the independence, dignity and choice of residents.


Residents should be encouraged to choose their own destinations or staff can notice a resident’s interests and encourage them to think about day trips. For instance, a resident might be interested in flowers and may consider a trip to local gardens or garden centres.

Where residents are from the same locality as the home they should be enabled to continue contacts they have made previously in the community and be introduced to local facilities.

The home should maintain a knowledge bank of local facilities and resources as well as destinations and attractions further afield.

The home should develop and maintain its own links with local attractions and days out resources.


All staff will be offered training covering basic information about escort duties and the support of social activities. Staff on escort duty when away from the home should be trained in aspects of assessing risks, personal safety and security, especially those who may function as a lone worker.

Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}

Reviewed on: {{last_update_date}}

Copyright ©2024 {{org_field_name}}. All rights reserved

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