E: support@e-carehub.co.uk

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D317. Temporary Homeworking During Coronavirus Emergency

Using this Document

This policy is for use during the present Coronavirus emergency. It is stressed throughout the policy that it is temporary and only applies during the present crisis. Employers may alter or adapt the policy in the light of their particular circumstances and the developments relating to the virus, including Government guidance.

The Policy

{{org_field_name}} working Policy applies only during the present coronavirus (Covid-19) emergency. At this time, it supersedes any other homeworking policy. It applies to those who have to work from home during this crisis either because of Government guidance or because {{org_field_name}} has made the decision to ask employees to work from home to prevent the spread of infection and safeguard the health and safety of its employees.

The policy is temporary and only applies during the period of the coronavirus crisis. It sets out the main considerations that {{org_field_name}} and its employees should consider during this temporary period of homeworking.

(Staff may have already prepared themselves for this eventuality by taking laptops home each night in the event of being asked to work from home.)

A Temporary Homeworking Policy

It must be stressed that this is a temporary policy and only applies during the present coronavirus emergency. It does not set, therefore, any precedents for applications for homeworking under other policies. {{org_field_name}}’s existing policy on homeworking, which is temporarily suspended, will only apply to staff requests to work from home once the present emergency comes to an end.

Terms and Conditions

An employee’s current terms and conditions as set out in their contract of employment with {{org_field_name}} will continue to apply during the coronavirus crisis and this consequent arrangement for the employee to work at home.

Equipment

The IT Department will ensure that homeworkers have the necessary equipment and access to the necessary sites, including the {{org_field_name}}’s intranet.

Personal equipment that an employee uses for work purposes at home remains their responsibility and {{org_field_name}} is not liable for any loss, damage, repair or replacement of any personal equipment. If an item of equipment is deemed necessary for work, the employee should contact their line manager.

All equipment used by {{org_field_name}} worker must be safe and fit for purpose. The employee may be asked, therefore, to complete a display screen equipment (DSE) assessment.

Keeping in Touch

During this temporary arrangement, the employee’s main place of work will be their home. Nevertheless, they will still need to keep in touch with their line manager.

The line manager will agree a work schedule with the employee on a daily and weekly basis. It will be up to the employee to manage their time to ensure that the work is completed promptly and satisfactorily. Persistent failure to meet deadlines will result in disciplinary action.

Colleagues may need to contact them for work updates. The employee is expected, therefore, to be available at agreed times.

The employee should ensure that they check the intranet regularly for any organisational news.

Any problems should be communicated to the line manager immediately.

Costs of Homeworking

The costs of electricity, water, heating, telephone, broadband and other utilities will not be covered by {{org_field_name}}. These costs will remain the employee’s responsibility. However, {{org_field_name}} will contribute £10 per month towards the added costs for the employee working from home. This will be paid via the payroll with the employee’s salary.

Data Protection

Employees must always keep {{org_field_name}}’s data and materials safe and secure, ensuring reasonable precautions are being taken to maintain confidentiality in accordance with the Data Protection policy.

Other Practical Considerations

Keeping domestic and working life separate is not always easy when working from home and the employee needs to think about how they will manage to persuade those who live with them not to interrupt while they are working. They also need to ensure that no one else can have access to their computer or work files. Breach of security will be treated as gross misconduct and may lead to dismissal.

If the employee owns the house through a mortgage, they should check with the lender that there are no issues regarding homeworking. They should also check with the insurer that any equipment, etc will be covered by household insurance. If it is not, then they must inform {{org_field_name}} so that proper arrangements can be made. If the employee does not inform {{org_field_name}}, then should thefts occur, the employee may be held personally liable for replacing any stolen or damaged equipment.

End of the Temporary Arrangements

As has been emphasised throughout this policy, these arrangements for employees working from home are temporary to cover the present coronavirus emergency. All such arrangements remain at the discretion of {{org_field_name}}. {{org_field_name}} will keep employees updated of developments and of the arrangements once the risk of infection has deemed to have passed and, therefore, of the end of this temporary policy, including when employees can return to their work in the [office/site].


Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}

Reviewed on: {{last_update_date}}

Next review date: this policy is reviewed annually (every 12 months). When needed, this policy is also updated in response to changes in legislation, regulation, best practices, or organisational changes.

Copyright ©2024 {{org_field_name}}. All rights reserved

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