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Health and Safety Training (Wales) Policy

Policy Statement

This policy is written in line with Regulation 57: Health and Safety of the Regulated Services (Service Providers and Responsible Individuals) (Wales) Regulations 2017.

In order to secure the health and safety of all employees, the home will provide health and safety training to all employees.

Training will commence on the first day of employment so that employees are familiar with basic procedures once they are at their place of work. Thereafter, employees will be expected to attend regular updates and will be provided with adequate health and safety training on their being exposed to new or increased risks because of a change of job, work equipment, system of work, etc.

All new staff must attend induction training and achieve all elements of Outcome 3: Maintain Safety at Work of the 2008 Welsh Induction Framework for Social Care.

A programme of refresher health and safety training will be repeated periodically as necessary and will cover health and safety risks, control measures, emergency measures, and risks presented by other workers sharing the workplace. All staff should attend refresher training as required. A record will be kept of all attendees. The person responsible for health and safety training in {{org_field_name}} is ____________.

Health and Safety Training in Induction

The induction training programme will last as long as required and is dependent on the experience of the new employees and the amount of information required to enable them to work safely.

The health and safety component of induction training will comply with the requirements of the 2008 Welsh Common Induction Framework for Social Care and includes the following.

• Organisation Health and Safety Policy
The contents of the organisation’s policy statement will be covered in detail (including the responsibilities set out in the policy) and will enable the employee to become acquainted with the organisational arrangements.
• Accident Reporting Procedures/First Aid
This will cover the action to take when an accident has occurred, the person to be informed and where to go for first-aid treatment (this section will also cover the organisation’s procedure for the investigation of accidents, and the reporting procedure will be explained so that the employee is aware of what will happen when an accident occurs).
• Fire Procedures and Precautions
This section covers action to be taken when the fire alarm sounds and will include:
a) the location of the fire exit
b) the assembly point
c) the responsible person the employee must report to
d) further instructions on the action to be taken in the event of discovering a fire
e) evacuation procedures.
• Introduction to Safety Legislation
The employee will be introduced to the legislation that applies to the organisation and the workplace, eg:
a) Health and Safety at Work, etc Act 1974 (essential)
b) Management of Health and Safety at Work Regulations 1999 (essential)
c) Regulatory Reform (Fire Safety) Order 2005
d) Health and Safety (Display Screen Equipment) Regulations 1992
e) Control of Substances Hazardous to Health Regulations 2002
f) Manual Handling Operations Regulations 1992
• Occupational Health
Information on occupational health will be provided so that employees are aware of any health surveillance required for their work activity.
• Site Safety Rules
This section will cover the organisation and departmental safety rules.
• Safety Procedures
Items for discussion in this section could include:
a) personal protective equipment
b) use of ladders
c) safe manual handling of loads
d) permits to work.

Written information will be provided on the subjects covered in the induction programme. This may be in the form of course notes or an employee’s handbook. Employees can then review the information if they are unsure of any section of the training.

Health and Safety Refresher Training

{{org_field_name}} organises an annual programme of health and safety refresher training. A requirement to attend any of the courses is agreed with each member of staff during their annual appraisal. The need to attend a specific course will then be added to their personal training plan.

The training programme includes:

Course	Suitable for	Required frequency of attendance
Basic manual handling training	All staff	Every 3 years
Manual handling for people handling staff	All staff who are required to move or handle service users	Annual
Basic fire safety training	All staff	Annual
Fire evacuation	All staff	Annual
Advanced fire safety training	Fire wardens and managers	Annual
Personal safety and security	All staff	Every 3 years
Infection control training	All care staff and cleaning staff	Every 2 years
Health and safety risk assessment	Managers and risk assessors	Every 2 years
COSHH training	Managers, risk assessors and staff who require an understanding of COSHH to perform their role safely	Every 3 years
Food hygiene training	All cooks and food handlers	Annual
First Aid training — First Aid at Work (FAW) HSE certificated course and refresher	All staff identified as a qualified first aider	Must do the full course and then an annual refresher for the first and second years and then a revalidation course every third year

A record is kept in individual staff records of attendance at courses.

{{org_field_name}} ensures the following.

1. All staff whether employed whole or part time, or in a bank or voluntary capacity, will be responsible for ensuring that their own health and safety training is up to date. They should alert their line manager when their training is due to expire at the time of their appraisal.
2. Line managers and supervisors will check the health and safety training records of their reporting staff on a regular basis. It is the responsibility of all supervisory staff and line managers to ensure that all staff have attended and are up to date with the relevant health and safety training for their role. They must ensure staff are given the opportunity and protected time to attend training and that this is agreed at the time of their annual appraisal and reflected in their personal development plan.
3. All staff will be expected to set a high priority to health and safety training and to make every effort to attend training events provided and arranged for this purpose. If they fail to attend a booked training session, they must report this to their line manager or supervisor providing reasons for their non-attendance. Failure to attend on more than one occasion other than for reasons of ill health will require a review with the line manager to identify problems and produce an action plan.
4. Line managers and supervisors should follow up those who have not attended their required health and safety training to investigate why and to ensure another training date is arranged as soon as possible.
5. Line managers must ensure that all staff working in the immediate work environment for which they are responsible are fully trained in compliance with relevant health and safety legislation.

Night Staff

Night staff are expected to attend health and safety training in the same way as other staff. In order to facilitate this, line managers will discuss with them mutually convenient ways to ensure that training courses are accessible.

Volunteers and Non-employed Staff

{{org_field_name}} recognises its responsibility to ensure, as far as is reasonably possible, the safety of all volunteers as well as the safety of those staff who are not directly employed by the organisation, such as temporary agency staff.

A risk assessment will be completed for all volunteers and non-employed staff and appropriate health and safety training arranged to cover any identified risks. Volunteers and non-employed staff will be invited to induction training and ongoing health and safety training programmes as appropriate. Records will be kept of their attendance in the same way as employed staff.

All volunteers and non-employed staff must be given local induction training when they first start work, including fire safety and evacuation procedures. All volunteers and non-employed staff should also be made aware of the home’s health and safety policies and procedures.

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Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}

Reviewed on: {{last_update_date}}

Next review date: this policy is reviewed annually (every 12 months). When needed, this policy is also updated in response to changes in legislation, regulation, best practices, or organisational changes.

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