{{org_field_logo}}

{{org_field_name}}

Registration Number: {{org_field_registration_no}}

---

Safe Use of Display Screen Equipment (DSE) Policy

1. Purpose

The purpose of this policy is to ensure the safe and responsible use of Display Screen Equipment (DSE) by staff at {{org_field_name}} in compliance with the Health and Safety (Display Screen Equipment) Regulations 1992, the Health and Safety at Work Act 1974, and Care Quality Commission (CQC) regulations. This policy aims to prevent health risks associated with prolonged DSE use, including musculoskeletal disorders, eye strain, and fatigue.

2. Scope

This policy applies to all employees, agency staff, volunteers, and contractors who use DSE as part of their work at {{org_field_name}}. It covers:

• Risk assessments for DSE users
• Guidance on workstation ergonomics
• Measures to prevent discomfort and injury
• Employee training and support
• Reporting and monitoring procedures

3. Related Policies

• Health and Safety at Work Policy (SL16)
• Workplace Well-being Policy (SL33)
• Manual Handling Policy (SL20)
• Risk Management and Assessment Policy (SL18)
• Sickness and Absence Policy (SL35)

4. Policy Statement

{{org_field_name}} is committed to ensuring that all staff who use DSE are provided with a safe, comfortable, and ergonomically sound workstation. Measures will be implemented to minimise risks, promote good posture, and provide regular health and safety assessments.

5. Definition of DSE Users

A DSE user is defined as an employee who:

• Regularly uses computer screens, laptops, or tablets for continuous periods of an hour or more as part of their role.
• Engages in tasks such as data entry, report writing, email correspondence, or online training.
• Works in a desk-based environment for a significant portion of their role.

6. Risk Assessments

6.1 Initial DSE Assessment

• All new employees who regularly use DSE must complete a DSE risk assessment.
• The DSE assessment will evaluate:
  • Seating posture and chair adjustments
  • Screen positioning and glare reduction
  • Keyboard and mouse placement
  • Workstation setup
  • Break and movement patterns

6.2 Ongoing Assessments

• Annual DSE assessments must be conducted for all DSE users.
• Reassessments will be conducted if an employee reports discomfort or if workstation changes occur.
• Adjustments and recommendations must be actioned within 10 working days of assessment findings.

7. Ergonomic Workstation Setup

To reduce strain and discomfort, staff must:

• Adjust their chair so that feet are flat on the floor or supported by a footrest.
• Position their screen at eye level to avoid neck strain.
• Keep wrists straight when using a keyboard or mouse to prevent repetitive strain injuries.
• Ensure proper lighting to reduce glare and eye strain.
• Keep frequently used items within easy reach to avoid excessive stretching.

8. Reducing Health Risks

8.1 Breaks and Movement

• Staff must take a five-minute break from DSE work every hour.
• Employees are encouraged to change posture frequently and include stretching exercises.
• Staff should adjust screen brightness and use anti-glare filters where needed.

8.2 Eye Care and Screen Fatigue

• Staff experiencing eye strain, headaches, or visual discomfort should arrange a DSE eye test.
• {{org_field_name}} will contribute towards eye tests and corrective lenses where needed for DSE use.

8.3 Work-Related Musculoskeletal Issues

• Employees reporting back pain, wrist pain, or discomfort must undergo a DSE workstation reassessment.
• If issues persist, referrals to occupational health specialists will be provided.

9. Training and Employee Responsibilities

9.1 Training on DSE Safety

• All DSE users must complete mandatory DSE training during their induction.
• Staff will receive refresher training annually to reinforce safe workstation habits.

9.2 Employee Responsibilities

Employees must:

• Set up their workstation correctly and follow DSE guidelines.
• Report discomfort or workstation issues immediately.
• Follow break schedules and movement recommendations.

10. Reporting and Monitoring

• Any DSE-related discomfort or injuries must be reported via the Incident Reporting System.
• Workstation modifications will be reviewed by line managers and the Health and Safety Lead.
• Records of DSE assessments and adjustments will be maintained for CQC compliance.

11. CQC Compliance

This policy aligns with the following CQC regulations:

• Regulation 12: Safe Care and Treatment – Ensuring a safe work environment to prevent injury.
• Regulation 17: Good Governance – Keeping accurate records of risk assessments and adjustments.
• Regulation 19: Fit and Proper Persons Employed – Ensuring staff well-being to maintain a competent workforce.

12. Policy Review

This policy will be reviewed annually, or sooner if legislative changes, CQC regulations, or operational requirements require amendments.

For further guidance, contact {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}, Registered Manager at {{org_field_email}}.

---

Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
Copyright © {{current_year}} – {{org_field_name}}. All rights reserved.