SL80-Staff Dress Code and Uniform Policy

Registration Number: {{org_field_registration_no}}

Staff Dress Code and Uniform Policy

1. Purpose

The purpose of this policy is to ensure that all staff members of {{org_field_name}} present themselves in a professional, safe, and hygienic manner while on duty. The policy upholds the dignity of service users and promotes infection prevention and control, in line with CQC Regulation 12 on Safe Care and Treatmentand the Health and Social Care Act 2008. A clear dress code helps to establish trust, maintain professional boundaries, and promote a safe and respectful environment for both service users and staff.

2. Scope

This policy applies to all employees, agency workers, volunteers, and contractors working within {{org_field_name}}’s supported living services. It covers expectations regarding uniforms, clothing, personal appearance, and hygiene standards during working hours and when representing the organisation in an official capacity.

3. Dress Code Requirements

3.1 General Appearance
Staff are expected to dress in a manner that reflects professionalism, respect, and safety. Clothing should be clean, well-maintained, and appropriate for the role being undertaken. Uniforms must be worn where provided and should be laundered regularly to maintain hygiene standards. Non-uniformed staff must adhere to the smart casual dress code, avoiding clothing with offensive logos, rips, or excessive wear.

3.2 Uniform Standards
Where a uniform is provided by {{org_field_name}}, staff are required to wear it while on duty. This ensures consistency, safety, and easy identification by service users and visitors. Uniforms must fit appropriately and be in good condition. Staff should not modify the uniform in any way that compromises its professional appearance or safety. Staff are responsible for ensuring their uniform is clean, pressed, and free from odours. Uniforms should not be worn outside work premises unless traveling to and from work.

3.3 Personal Hygiene
High standards of personal hygiene are essential for maintaining the dignity of service users and ensuring infection control, as outlined in Regulation 12. Staff should maintain good grooming practices, including clean hair, nails, and skin. Hair should be tied back if long, and makeup should be minimal. The use of strong perfumes or aftershaves is discouraged, as they may be overpowering for some service users.

3.4 Footwear
Appropriate footwear must be worn to ensure safety and comfort. Shoes should be closed-toe, non-slip, and supportive to prevent accidents and injuries, particularly when engaging in moving and handling activities. High heels, flip-flops, and open-toed sandals are not permitted.

3.5 Jewellery and Accessories
For safety and infection control, jewellery should be kept to a minimum. Staff are permitted to wear a plain wedding band and small stud earrings. Dangling earrings, necklaces, bracelets, and large rings can pose safety risks and should not be worn while on duty. Wristwatches are permitted but must be removed when providing personal care.

3.6 Identification Badges
All staff must wear their identification badge while on duty. This ensures service users, visitors, and colleagues can easily identify staff members. The badge should be clearly visible and not obscured by clothing.

3.7 Tattoos and Piercings
Visible tattoos and body piercings must not be offensive or inappropriate. While {{org_field_name}} respects individual expression, staff may be asked to cover tattoos or remove piercings if they are deemed unsuitable for the work environment.

3.8 Religious and Cultural Dress
{{org_field_name}} recognises and respects the diverse cultural and religious practices of its staff. Religious attire, such as hijabs, turbans, or kippahs, is permitted, provided it does not pose a health and safety risk. Any concerns regarding cultural or religious dress will be addressed sensitively and in line with the Equality Act 2010 and Regulation 10 on Dignity and Respect.

4. Infection Prevention and Control

In accordance with Regulation 12and the Infection Prevention and Control Policy, uniforms and clothing must be clean and free from contamination. Staff should change out of their uniform immediately after finishing their shift to prevent the spread of infection. Aprons and gloves should be worn when delivering personal care and disposed of after each use.

5. Management and Monitoring

Line managers will conduct regular checks to ensure compliance with this policy. Non-compliance will be addressed through supervision and, if necessary, the Staff Conduct and Code of Ethics Policy. Staff who encounter difficulties in adhering to the dress code, such as financial constraints, are encouraged to discuss their situation confidentially with their line manager.

6. Exceptions and Reasonable Adjustments

Reasonable adjustments will be made for staff with disabilities or health conditions that may affect their ability to comply with the dress code. These adjustments will be made in line with the Equality Act 2010 and {{org_field_name}}’s Equality, Diversity, and Inclusion Policy.

7. Related Policies

This policy should be read in conjunction with the following policies:

Infection Prevention and Control Policy (SL17)
Health and Safety at Work Policy (SL16)
Staff Conduct and Code of Ethics Policy (SL28)
Equality, Diversity, and Inclusion Policy (SL30)
Risk Management and Assessment Policy (SL18)

8. Policy Review

This policy will be reviewed annually or sooner if changes in legislation, CQC requirements, or operational needs arise. Staff feedback and experiences will be considered during each review to ensure the policy remains relevant and supportive.

Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
Copyright © {{current_year}} – {{org_field_name}}. All rights reserved.