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{{org_field_name}}

Registration Number: {{org_field_registration_no}}

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Safe Use of Display Screen Equipment (DSE) Policy

1. Purpose

This policy ensures the safe and effective use of Display Screen Equipment (DSE) at {{org_field_name}} to protect staff from potential health risks associated with prolonged use of computers, tablets, and other screens. It complies with the Health and Safety (Display Screen Equipment) Regulations 1992, as amended, and ensures compliance with CQC Regulation 15: Premises and Equipment.

2. Scope

This policy applies to:

• All employees who use display screen equipment (DSE) for prolonged periods as part of their work duties.
• Home workers and remote workers who regularly use DSE.
• Temporary, agency, and contract staff using DSE at {{org_field_name}}.
• Employees who use DSE occasionally but may still be at risk of strain or injury.

3. Related Policies

This policy should be read alongside:

• CH16 – Health and Safety at Work Policy
• CH18 – Risk Management and Assessment Policy
• CH28 – Staff Conduct and Code of Ethics Policy
• CH27 – Staff Supervision, Training, and Development Policy
• CH25 – Notification of Other Incidents Policy

4. Identifying Risks Associated with DSE Use

{{org_field_name}} recognises that improper use of DSE can lead to:

• Musculoskeletal disorders, including back pain, neck strain, and repetitive strain injury (RSI).
• Visual fatigue, leading to eye strain, headaches, and discomfort.
• Mental stress, arising from prolonged screen use or poor workstation setup.
• Poor posture, resulting from incorrect desk height, chair adjustment, or screen positioning.

5. Managing DSE Risks and Ensuring Safe Work Practices

5.1. Conducting DSE Assessments

• DSE Workstation Risk Assessments will be conducted for all employees who regularly use screens for work.
• Assessments will be reviewed annually or whenever a significant change occurs, such as moving workstations, new equipment, or reported health issues.
• Employees must report any discomfort or health concerns related to DSE use to line managers immediately.

5.2. Ergonomic Workstation Setup

• Screens must be at eye level to prevent neck strain.
• Chairs must be adjustable, with lumbar support to prevent back issues.
• Keyboards and mice must be positioned to minimise wrist strain.
• Footrests will be provided where needed to support posture.
• Workstations should be set up at the correct height to prevent poor posture.

5.3. Breaks and Reducing Screen Time Strain

• Employees should take a 5-minute break every hour when using DSE continuously.
• The 20-20-20 rule should be followed: Every 20 minutes, look 20 feet away for 20 seconds to reduce eye strain.
• Work schedules should be adjusted to avoid excessive screen use in a single period.

5.4. DSE Training and Awareness

• All staff will receive DSE safety training upon induction and at annual refresher sessions.
• Training includes correct workstation setup, posture guidance, and eye health care.
• Staff using DSE at home must complete a DSE self-assessment and ensure a safe setup.

5.5. Eye Care and Vision Safety

• Employees using DSE regularly are entitled to eye tests funded by {{org_field_name}}.
• If necessary, prescription glasses for DSE use will be provided.
• Any signs of eye strain or visual fatigue must be reported to line managers.

5.6. Managing Home and Remote Working DSE Use

• Employees working remotely must complete a DSE workstation self-assessment.
• Guidance on safe home workstation setup will be provided.
• Regular check-ins will ensure remote workers adhere to DSE safety standards.

5.7. Reporting and Addressing DSE Concerns

• Employees must report DSE-related discomfort to managers immediately.
• Line managers will arrange an ergonomic assessment if concerns are raised.
• Any health issues linked to DSE use will be recorded and monitored.

6. Implementation and Monitoring

6.1. Responsibilities of the Registered Manager

• Ensures all staff receive DSE risk assessments and training.
• Reviews DSE-related accidents, injuries, and complaints.
• Ensures DSE safety measures are implemented across all workstations.

6.2. Responsibilities of Line Managers

• Conduct DSE risk assessments and workstation checks.
• Monitor staff compliance with DSE breaks and posture guidance.
• Arrange corrective measures for staff experiencing DSE-related discomfort.

6.3. Responsibilities of Employees

• Set up DSE workstations correctly to prevent strain and injury.
• Follow DSE safety training and implement good posture habits.
• Report any discomfort or health issues related to DSE use.

7. Compliance with CQC Regulations

This policy aligns with:

• Regulation 15: Premises and Equipment – Ensuring that workstations and equipment meet safety standards.
• Health and Safety (Display Screen Equipment) Regulations 1992 – Compliance with legal standards on DSE use.
• Management of Health and Safety at Work Regulations 1999 – Identifying and managing DSE-related risks.

CQC inspectors will evaluate compliance by:

• Reviewing DSE risk assessment records.
• Checking staff training records on DSE safety.
• Observing workstation setups and ergonomic adjustments.

8. Policy Review

This policy will be reviewed annually or sooner if legislation changes or business needs evolve. Updates will be communicated to staff, and additional training will be provided if necessary.

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Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
Copyright © {{current_year}} – {{org_field_name}}. All rights reserved.