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{{org_field_name}}

Registration Number: {{org_field_registration_no}}

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Staff Dress Code and Uniform Policy

1. Purpose

This policy sets out clear guidelines on the expected dress code and uniform standards for all staff at {{org_field_name}}. It ensures compliance with CQC Regulation 15: Premises and Equipment and Regulation 12: Safe Care and Treatment by maintaining a professional, hygienic, and safe working environment. This policy aims to uphold the professionalism, dignity, and infection control measures necessary in the care sector.

2. Scope

This policy applies to:

• All permanent, temporary, and agency staff working at {{org_field_name}}.
• Any volunteers, students, or contractors who interact with people we support.
• Staff working in both care and non-care roles (e.g., administration, housekeeping, maintenance).
• Employees working on-site or remotely, where appropriate.

3. Related Policies

This policy should be read alongside:

• CH13 – Safeguarding Adults from Abuse and Improper Treatment Policy
• CH16 – Health and Safety at Work Policy
• CH17 – Infection Prevention and Control Policy
• CH28 – Staff Conduct and Code of Ethics Policy

4. General Dress Code Standards

All staff must adhere to a professional dress code that reflects the values of {{org_field_name}} and ensures:

• Professionalism – Staff must present a clean, neat, and professional appearance at all times.
• Hygiene and Infection Control – Clothing must be clean and fit for purpose to reduce the risk of cross-contamination.
• Safety and Practicality – Uniforms and clothing must not pose a hazard to staff, people we support, or colleagues.
• Identification and Approachability – Staff should be easily identifiable to people we support, visitors, and colleagues.

5. Uniform Policy for Care Staff

5.1. Standard Uniform Requirements

• Care staff must wear the designated uniform provided by {{org_field_name}}.
• The uniform must be clean, well-maintained, and correctly fitted.
• Staff must wear identification badges at all times while on duty.
• Comfortable, closed-toe footwear with non-slip soles must be worn.
• Hair should be tied back if it is long to maintain hygiene standards.

5.2. Infection Prevention and Control (IPC) Considerations

• Jewellery should be kept minimal – only a plain wedding band and small stud earrings are permitted.
• Nail varnish and artificial nails are not permitted to prevent the spread of infection.
• Make-up should be minimal and must not pose a hygiene risk.
• Personal protective equipment (PPE) must be worn when required, in line with CH17 – Infection Prevention and Control Policy.

5.3. Changing and Maintaining Uniforms

• Uniforms must be changed daily and washed at a temperature of at least 60°C.
• Staff must arrive at work in clean clothes and change into uniform on-site if necessary.
• Staff must not wear uniforms outside the workplace except when travelling to and from work.

6. Dress Code for Non-Care Staff

6.1. Office and Administrative Staff

• Staff in office roles must wear smart, professional attire.
• Jeans, shorts, and excessively casual clothing (e.g., hoodies, flip-flops) are not permitted.
• Identification badges must be worn at all times.

6.2. Housekeeping, Kitchen, and Maintenance Staff

• Designated uniforms must be worn as per role requirements.
• Appropriate protective clothing (e.g., gloves, aprons, hairnets) must be used where necessary.
• Footwear must be suitable for the role, ensuring safety and hygiene compliance.

7. Religious and Cultural Considerations

• Religious head coverings (e.g., hijabs, turbans) are permitted, provided they do not compromise health, safety, or hygiene.
• Long sleeves may be worn for religious reasons but must be rolled up during direct care to maintain hygiene.
• Staff should discuss modifications to the dress code with management in advance.

8. Tattoos and Piercings

• Tattoos must be covered where possible, particularly if they are offensive or inappropriate.
• Facial piercings (except small stud earrings) should not be worn while on duty.

9. Personal Hygiene Standards

• Staff must maintain good personal hygiene, including the use of deodorant.
• Strong fragrances should be avoided to accommodate individuals with sensitivities.
• Hair should be clean and neatly presented.

10. Implementation and Monitoring

10.1. Responsibilities of the Registered Manager

• Ensures all staff comply with the dress code.
• Conducts regular spot checks to ensure compliance.
• Provides replacement uniforms when necessary.

10.2. Responsibilities of Line Managers

• Address non-compliance and provide guidance on correct attire.
• Ensure new staff receive training on the dress code during induction.

10.3. Responsibilities of Employees

• Wear the correct uniform or dress code as required.
• Report uniform issues to management for replacement.
• Maintain high standards of personal presentation.

11. Compliance with CQC Regulations

This policy aligns with:

• Regulation 12: Safe Care and Treatment – Ensuring that hygiene standards prevent the spread of infection.
• Regulation 15: Premises and Equipment – Maintaining safe and suitable clothing for work activities.
• Regulation 17: Good Governance – Ensuring clear and consistent standards for staff presentation.

CQC inspectors will evaluate compliance by:

• Observing staff presentation and uniform adherence.
• Reviewing infection control procedures related to uniforms.
• Checking records of staff training on dress code policies.

12. Policy Review

This policy will be reviewed annually or sooner if legislation changes or business needs evolve. Any updates will be communicated to staff, and additional training will be provided if necessary.

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Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
Copyright © {{current_year}} – {{org_field_name}}. All rights reserved.