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Registration Number: {{org_field_registration_no}}

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Managing Fire Risks Associated with Emollients Policy

1. Purpose

The purpose of this policy is to ensure the safe use, storage, and management of emollients within our service users homes, reducing fire risks associated with these products. Emollients, commonly used for skin conditions such as eczema and psoriasis, contain flammable ingredients that can become a fire hazard when absorbed into clothing, bedding, or soft furnishings. This policy aligns with Care Inspectorate Scotland regulations, Scottish Fire and Rescue Service (SFRS) guidance, and Health and Safety at Work Act 1974 to ensure a safe environment for people we support and staff.

2. Scope

This policy applies to all employees, care staff, agency workers, and volunteers who provide care or support to individuals using emollients. It covers:

• Safe application, storage, and disposal of emollient-based products.
• Identifying and mitigating fire hazards in home care and residential settings.
• Training and awareness for staff, individuals, and their families.
• Emergency planning and fire risk assessments.

3. Related Policies

• Fire Safety and Emergency Evacuation Policy
• Medication Management Policy
• Risk Assessment and Management Policy
• Health and Safety Policy
• Safeguarding Adults and Children Policies
• Infection Prevention and Control Policy

4. Legal and Regulatory Compliance

{{org_field_name}} adheres to the following legislation and guidance:

• Health and Safety at Work Act 1974 – Duty to prevent risks associated with hazardous substances.
• Fire (Scotland) Act 2005 – Requirements for fire safety measures in care settings.
• Scottish Fire and Rescue Service (SFRS) Guidance on Emollients – Fire prevention best practices.
• Care Inspectorate Scotland Standards – Ensuring safety in regulated care services.
• The Medicines and Healthcare Products Regulatory Agency (MHRA) – Guidance on the safe use of emollients.

5. Fire Risks Associated with Emollients

5.1. How Emollients Increase Fire Risks

• Many emollients contain paraffin, petroleum, or oils, which are highly flammable.
• Residue from emollients can build up on clothing, bedding, and furniture, making them more flammable.
• Washing clothes and bedding at standard temperatures does not fully remove emollient residue.
• Individuals who smoke or use open flames (e.g., candles, gas cookers) are at higher risk of ignition.

5.2. Risk Factors to Consider

• People who use emollients regularly, particularly those with mobility issues.
• Individuals who smoke or use electrical heating pads, open flames, or oxygen therapy.
• Carers and family members unaware of the fire risks associated with emollients.
• Home environments with excessive fabric furnishings that can absorb emollient residues.

6. Managing Fire Risks in Home Care Settings

6.1. Safe Application of Emollients

• Apply only the recommended amount of emollient to minimise excessive residue.
• Avoid application near open flames, lit cigarettes, or sources of heat.
• Wash hands thoroughly after applying emollients to prevent transfer onto other materials.
• Encourage individuals to wear clean clothing that is washed regularly at high temperatures (60°C or above).

6.2. Safe Storage and Handling

• Store emollients away from heat sources and direct sunlight.
• Label emollient containers clearly to differentiate between flammable and non-flammable products.
• Keep lids tightly closed when not in use to prevent spills.
• Ensure only necessary amounts are kept in an individual’s home to avoid excessive build-up.

6.3. Managing Environmental Risks

• Avoid the use of paraffin-based emollients where safer alternatives are available.
• Use flame-retardant bedding and clothing where necessary.
• Encourage individuals to avoid smoking or using open flames when using emollients.
• Regularly clean and replace fabrics that come into contact with emollients.

7. Fire Risk Assessments for Individuals Using Emollients

7.1. Identifying High-Risk Individuals

A fire risk assessment must be completed for individuals using emollients, particularly those who:

• Have reduced mobility or spend long periods in bed or seated.
• Smoke or use electronic cigarettes.
• Use oxygen therapy or medical devices that generate heat.
• Live in homes with open flames, gas appliances, or exposed electrical wiring.

7.2. Implementing Fire Prevention Measures

• Provide fire-retardant bedding and clothing where applicable.
• Conduct regular fire safety inspections in home care settings.
• Educate individuals, family members, and carers on emollient-related fire risks.
• Ensure smoke alarms are installed and functioning properly in all home care settings.
• Encourage individuals to avoid smoking indoors, particularly in bedrooms.

8. Training and Awareness for Staff

All care staff must receive training on:

• The fire risks associated with emollients and how to mitigate them.
• Safe storage, handling, and application of emollients.
• How to educate individuals and family members on the risks and preventative actions.
• Responding to a fire emergency in a home care setting.

9. Emergency Response and Fire Safety Procedures

In the event of a fire:

1. Evacuate the individual and any other occupants immediately.
2. Do not attempt to extinguish a fire involving emollient-contaminated materials unless safe to do so.
3. Call emergency services (999 or 112) and provide clear information about the presence of flammable emollients.
4. Follow the Fire Safety and Emergency Evacuation Policy to ensure a structured response.
5. Report all fire incidents immediately to management for investigation and review.

10. Responsibilities of Management

Management at {{org_field_name}} is responsible for:

• Ensuring fire risk assessments are conducted for all individuals using emollients.
• Providing staff training and refresher courses on fire safety.
• Ensuring compliance with fire safety regulations in home care and service locations.
• Investigating incidents related to emollient fire risks and implementing improvements.
• Maintaining up-to-date records on fire safety assessments and incidents.

11. Policy Review

This policy will be reviewed annually or earlier in response to legislative updates, Care Inspectorate feedback, or operational needs. Any amendments will be communicated to all staff.

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Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
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