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{{org_field_name}}

Registration Number: {{org_field_registration_no}}

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Professional Registration and Revalidation Support Policy

{{org_field_name}}

1. Purpose

The purpose of this policy is to provide clear guidance and structured support to all registered nurses working for {{org_field_name}} regarding the maintenance of professional registration and revalidation requirements as stipulated by the Nursing and Midwifery Council (NMC) and other applicable professional regulators. This policy outlines how the agency will assist nurses to remain compliant with their statutory professional obligations, maintain continuous registration, and meet revalidation requirements while working on temporary assignments. The maintenance of professional registration and successful completion of the NMC’s revalidation process are fundamental to upholding public protection, maintaining professional standards, and meeting legal requirements under The Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.

2. Scope

This policy applies to:

• All registered nurses employed or engaged by {{org_field_name}} on zero-hours, bank, or temporary contracts
• The Director and administrative staff responsible for managing compliance, placements, and training
• Any temporary or contracted workers in roles requiring statutory registration with the NMC or other relevant professional bodies
  This policy applies to all work undertaken by agency nurses within client organisations, including but not limited to care homes, nursing homes, and other health and social care settings.

3. Related Policies

• Recruitment Policy
• Training and Development Policy
• Supervision and Appraisal Policy
• Complaints Policy
• Code of Conduct
• Incident and Accident Reporting Policy

4. Policy Statement

{{org_field_name}} is committed to ensuring that all registered nurses maintain valid, active NMC registration at all times during their employment. We recognise that professional registration and revalidation are critical components of the regulatory framework for ensuring public safety and high standards of care. We will provide practical, administrative, and pastoral support to help our staff meet their registration and revalidation obligations. The Director will ensure that no nurse is placed on assignment unless they have valid NMC registration and are compliant with revalidation requirements. The agency will work in line with the NMC Code, NMC Revalidation Guidance, and the Care Quality Commission (CQC) Fundamental Standards.

5. Responsibilities

Director
The Director, as the responsible individual for governance and quality assurance, will:

• Monitor the registration status of all nurses employed or engaged by {{org_field_name}}
• Maintain an up-to-date register of nurses’ NMC PINs and expiry dates
• Check nurses’ registration status prior to placement and on an ongoing basis using the NMC’s online register
• Support nurses with information, guidance, and access to professional development resources to meet revalidation requirements
• Ensure that expired registrations are identified promptly and that affected nurses are removed from the duty roster until reinstated
• Take immediate action if a nurse is subject to an NMC Fitness to Practise referral or sanction
• Facilitate access to reflective practice opportunities through supervision and appraisal
• Oversee the annual audit of professional registration records and revalidation support activities

All Registered Nurses
All registered nurses working for {{org_field_name}} are responsible for:

• Maintaining their NMC registration in accordance with NMC requirements
• Paying their annual retention fee and completing the revalidation process within specified deadlines
• Providing {{org_field_name}} with accurate and up-to-date registration information
• Immediately notifying {{org_field_name}} of any change in registration status, restrictions, or NMC proceedings
• Engaging in ongoing professional development to meet revalidation requirements
• Participating in agency supervision, appraisal, and reflective learning activities

6. NMC Revalidation Requirements

The NMC requires all registered nurses to revalidate every three years to maintain registration. The requirements for revalidation include:

• 450 hours of registered practice over three years (900 hours for dual registration)
• 35 hours of Continuing Professional Development (CPD), including 20 hours of participatory learning
• Five pieces of practice-related feedback
• Five written reflective accounts
• One reflective discussion with another NMC-registered nurse
• Completion of a health and character declaration
• Confirmation from a confirmer who can verify that all revalidation requirements have been met
  {{org_field_name}} expects all nurses to familiarise themselves fully with NMC guidance on revalidation and seek agency support where needed.

7. Agency Support for Professional Registration and Revalidation

Registration Checks

• {{org_field_name}} will verify the NMC registration status of all nurses prior to commencement of employment
• Registration status will be checked at least quarterly and recorded on the agency’s staff register
• Any registration found to be expired, suspended, or restricted will result in immediate removal from duty pending resolution

Revalidation Support

• The Director will provide nurses with information on how to access NMC guidance, forms, and templates for revalidation
• Nurses will be offered regular supervision sessions which can contribute towards reflective practice
• Supervision and appraisal records will be made available to nurses to support their reflective accounts and revalidation portfolio
• The Director will act as or appoint a confirmer where appropriate, subject to NMC guidance on independence and suitability
• Staff will have access to a named contact at {{org_field_name}} for advice regarding revalidation evidence, documentation, or processes
• Training opportunities to support CPD will be promoted and, where possible, made available directly by the agency

8. CPD and Reflective Practice

{{org_field_name}} will:

• Provide opportunities for nurses to attend mandatory and specialist training courses
• Record all training undertaken by agency staff on individual training records
• Encourage staff to engage in additional CPD opportunities available externally
• Facilitate reflective practice through supervision, appraisal, and debriefing following incidents
• Support staff in recording reflection to contribute towards their revalidation portfolios

9. Fitness to Practise

If a nurse working for {{org_field_name}} is referred to the NMC’s Fitness to Practise process, the Director must be informed immediately. The agency will:

• Review the case confidentially and sensitively
• Take appropriate action, which may include suspension from assignments
• Cooperate fully with any investigations
• Review the outcome of the proceedings and determine the suitability of the staff member for continued placement
• Support the nurse through the process while maintaining public safety as the priority

10. Managing Non-Compliance

In cases where a nurse fails to:

• Maintain NMC registration
• Complete revalidation
• Notify the agency of a change in status
• Cooperate with revalidation or registration requirements
  The Director will:
• Immediately remove the nurse from all duty allocations
• Investigate the situation in line with the Disciplinary Policy
• Support the nurse in resolving the issue where possible
• Refer to safeguarding authorities or the NMC where appropriate

11. Record Keeping

{{org_field_name}} will maintain comprehensive, up-to-date records of:

• NMC PINs, registration expiry dates, and revalidation dates
• Copies of registration certificates or NMC confirmation emails
• Training and CPD completed via the agency
• Supervision and appraisal documentation
• Reflective discussions facilitated by the agency
  Records will be held securely and only accessed by authorised personnel in line with the Data Protection Act 2018 and UK GDPR.

12. Training

All newly recruited nurses will receive information on this policy during induction. Ongoing training will cover:

• NMC registration and revalidation requirements
• Record-keeping and reflective practice
• CPD opportunities available internally and externally
• The agency’s supervision and appraisal framework
  Additional targeted support will be provided for nurses approaching their revalidation dates.

13. Communication and Support

The Director will ensure that:

• All registered nurses receive reminders regarding revalidation deadlines at least 6 months in advance
• Individual support is available where a nurse is struggling to meet requirements
• Open communication is encouraged, enabling nurses to discuss concerns about revalidation or registration without fear of judgement
• The agency works collaboratively with client organisations to facilitate supervision and reflection opportunities where possible

14. Director’s Oversight

The Director will have full responsibility for ensuring:

• The policy is implemented effectively across the agency
• Registration checks and revalidation support systems are maintained and reviewed regularly
• Incident trends, such as lapses in registration or failure to revalidate, are reviewed as part of Clinical Governance
• Findings are used to improve training, supervision, and policy implementation

15. Policy Review

This policy will be reviewed every 12 months or sooner if required due to changes in NMC guidelines, legislation, or identified service needs. The review will be conducted by the Director of {{org_field_name}}.

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Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
Copyright © {{current_year}} – {{org_field_name}}. All rights reserved.