{{org_field_logo}}

{{org_field_name}}

Registration Number: {{org_field_registration_no}}

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Safe and Secure Business Premises Policy

1. Purpose

 This policy ensures that {{org_field_name}} maintains a safe, secure, and compliant care home environment for people we support, staff, and visitors. It aligns with the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014, CQC Fundamental Standards, Health and Safety at Work Act 1974, and Fire Safety Order 2005. This policy outlines measures to prevent unauthorised access, ensure the safety of individuals, and maintain a well-functioning, risk-free environment.

2. Scope

 This policy applies to all staff, contractors, visitors, and people we support within {{org_field_name}}. It covers security measures, risk assessments, emergency response, and staff responsibilities to ensure the safety of the premises and everyone within it.

3. Related Policies

• Health and Safety at Work Policy (CH16)
• Risk Management and Assessment Policy (CH18)
• Fire Safety and Evacuation Procedures Policy (CH20)
• Infection Prevention and Control Policy (CH17)
• Safeguarding Adults from Abuse and Improper Treatment Policy (CH13)

4. Policy Statement {{org_field_name}} is committed to providing a safe, secure, and welcoming environment while balancing the need for accessibility. We take proactive measures to prevent risks related to security breaches, unauthorised access, fire hazards, environmental risks, and emergency situations. This policy ensures that all staff are trained to maintain security and respond effectively to incidents.

5. Physical Security Measures

• Access Control: Entry points are monitored and controlled to prevent unauthorised access.
• CCTV Monitoring: Surveillance is used in designated areas to enhance security while respecting privacy.
• Lighting: Adequate outdoor and indoor lighting is maintained to deter intrusions and improve safety.
• Visitor Management:
  • All visitors must sign in and wear identification badges.
  • Staff accompany visitors where required.
• Key Management:
  • Access to keys is restricted to authorised personnel.
  • Lost or stolen keys must be reported immediately to management.

6. Fire Safety and Emergency Preparedness

• Fire Exits and Escape Routes: Clearly marked, unobstructed, and regularly inspected.
• Fire Drills: Conducted regularly to ensure preparedness.
• Fire Safety Equipment: Extinguishers, alarms, and sprinkler systems are maintained according to Fire Safety Regulations.
• Emergency Response Plan: Staff are trained in emergency evacuation procedures and must follow the designated fire safety protocols.

7. Risk Assessments and Environmental Safety

• Regular Premises Inspections:
  • Weekly health and safety checks.
  • Monthly risk assessments for potential hazards.
• Maintenance of Facilities:
  • Equipment and premises repairs are conducted promptly.
  • Flooring, stairways, and handrails are regularly inspected for safety.
• Hazard Reporting:
  • Staff must report any hazards immediately to management.
  • A risk assessment must be conducted following any reported hazard.

8. Infection Prevention and Hygiene Control

• Cleaning Protocols:
  • Regular cleaning schedules are followed to maintain hygiene.
  • High-touch surfaces are disinfected frequently.
• Hand Hygiene Stations: Available at key locations throughout the premises.
• PPE Availability: Masks, gloves, and sanitisers are accessible to staff and visitors.
• Air Quality Management: Ventilation systems are maintained to reduce airborne risks.

9. Safeguarding and Protection of People We Support

• Prevention of Unauthorised Access:
  • Secure doors and alarm systems to protect vulnerable individuals.
  • Restricted access to sensitive areas such as medication rooms.
• Incident Reporting:
  • Any security breaches must be reported to the Registered Manager immediately.
  • A full investigation must follow any unauthorised access incidents.
• Training for Staff:
  • Regular safeguarding training to recognise and prevent potential risks.
  • De-escalation strategies for managing security incidents involving individuals in distress.

10. Handling of Personal Belongings and Property

• Secure Storage:
  • Lockable storage is provided for people we support to secure their personal items.
  • Staff lockers are available for securing their belongings.
• Lost and Found:
  • Any found items must be reported to management and securely stored until claimed.
  • Unclaimed items will be disposed of responsibly or donated where appropriate.

11. Staff Responsibilities

• Registered Manager:
  • Oversees security and safety policies, ensuring compliance.
  • Investigates and addresses any security or safety concerns.
  • Ensures that staff are trained and aware of their responsibilities.
• All Staff:
  • Follow all security protocols and report concerns immediately.
  • Ensure that the premises remain secure during and after working hours.
  • Monitor the safety of people we support and visitors at all times.

12. Staff Training and Awareness

• Mandatory Induction Training:
  • Security, health and safety, fire safety, and infection control.
• Refresher Training:
  • Conducted annually or as required based on regulatory changes.
• Incident Drills and Role-Play:
  • Staff are trained in security incident responses through simulated drills.
  • Emergency procedures are reinforced to ensure swift and efficient responses.

13. Incident Reporting and Continuous Improvement

• Incident Logs:
  • All security incidents are logged and reviewed to identify improvements.
  • Regular analysis of incident trends to mitigate recurring risks.
• Feedback Mechanisms:
  • Staff and people we support can provide feedback on security concerns.
  • Regular security audits and updates are made based on feedback and risk assessments.

14. Policy Review This policy will be reviewed annually or sooner if changes in CQC guidance, health and safety regulations, or operational needs require an update.

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Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
Copyright © {{current_year}} – {{org_field_name}}. All rights reserved.