CHW193-Energy Efficiency Policy
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{{org_field_name}}
Registration Number: {{org_field_registration_no}}
Energy Efficiency Policy
1. Purpose
The purpose of this policy is to set out how {{org_field_name}} promotes energy efficiency across all areas of operation, in accordance with its responsibilities under the Regulation and Inspection of Social Care (Wales) Act 2016, the Environment (Wales) Act 2016, the Well-being of Future Generations (Wales) Act 2015, and relevant environmental health and safety legislation. This policy demonstrates our commitment to environmental sustainability, reduction of our carbon footprint, cost-effective energy usage, and compliance with Care Inspectorate Wales (CIW) expectations for responsible resource management within care settings. Energy efficiency not only supports national climate goals but also contributes to a safe, comfortable, and sustainable environment for residents, staff, and visitors.
2. Scope
This policy applies to all staff, contractors, and service users within {{org_field_name}}. It covers the use of electricity, gas, water heating systems, lighting, appliances, IT equipment, and heating, ventilation, and air conditioning (HVAC) systems across the premises. It includes daily operations, procurement decisions, equipment use, maintenance, and future planning for building upgrades or modifications.
3. Related Policies
This policy should be read in conjunction with:
CHW16 – Health and Safety at Work Policy
CHW17 – Infection Prevention and Control Policy
CHW18 – Risk Management and Assessment Policy
CHW19 – Emergency and Business Continuity Plan
CHW20 – Fire Safety and Evacuation Procedures
CHW24 – Management of Accidents, Incidents and Near Misses Policy
CHW26 – Recruitment, Selection and Retention Policy
4. Policy Statement and Implementation
A. Commitment to Energy Efficiency
{{org_field_name}} is committed to minimising energy use where possible without compromising the health, safety, comfort, and well-being of our residents and staff. We embed energy-efficient practices across all areas of our service and continuously monitor our performance to identify opportunities for improvement. The Registered Manager and Responsible Individual oversee the implementation of energy-saving initiatives and ensure compliance with legal and environmental responsibilities.
B. Heating, Cooling and Insulation
Our heating systems are set and maintained to ensure comfort while preventing energy waste. Thermostats and radiator valves are programmed according to seasonal needs and resident comfort. Radiators are kept clear of furniture or obstructions to maximise heat circulation. Staff are instructed not to use personal heaters or fans unless authorised and necessary. We ensure that buildings are adequately insulated and that doors and windows are well-sealed to prevent heat loss. Windows are kept closed when heating is on, and ventilation is managed in line with infection control and comfort.
C. Lighting and Electrical Usage
All lighting throughout the premises is reviewed regularly to ensure efficiency. We have implemented the use of LED lighting and motion sensors in less frequently used areas such as corridors, storage rooms, and bathrooms. Staff are trained to turn off lights and equipment when not in use and to make efficient use of natural light during daytime hours. Non-essential electrical appliances are switched off at the socket outside of operational hours. Energy-efficient appliances are selected during procurement and are clearly labelled for appropriate use. All white goods and equipment meet minimum energy rating standards as outlined in current environmental guidance.
D. Water Heating and Usage
Hot water systems are maintained to meet infection prevention standards while reducing unnecessary energy use. Timers and thermostats are set to ensure water is heated to required levels at peak usage times. Staff are trained to report dripping taps, leaking pipes, or inefficient systems to the maintenance team immediately. Sensor taps or flow restrictors are used where appropriate to reduce waste. Where practical, water conservation measures such as dual-flush toilets and aerated taps are incorporated.
E. Monitoring and Metering
Energy usage is monitored through monthly readings of electricity, gas, and water meters. This data is reviewed by the Registered Manager and any anomalies are investigated. Consumption patterns are reviewed as part of our Quality Assurance Framework and reported during internal audits. Opportunities for energy saving are discussed in team meetings, and feedback from staff on practical efficiency improvements is encouraged. Contractors and maintenance staff review systems to identify where investment in newer, more efficient infrastructure can be prioritised.
F. Staff Training and Awareness
Energy efficiency is included in staff induction and refresher training, with practical guidance on how to reduce waste and use equipment correctly. Visual reminders are displayed in staff areas and near high-use equipment (e.g., kitchen and laundry) to promote awareness. Staff are encouraged to take ownership of energy-saving practices and to suggest new ideas. Specific roles, such as domestic, catering, and maintenance staff, receive role-specific energy management guidance. Senior staff model best practice and monitor adherence.
G. Procurement and Equipment Management
During procurement of new equipment, consideration is given to long-term energy efficiency. Energy Star ratings, maintenance costs, and expected lifespan are included in procurement decisions. All equipment is regularly maintained to operate at optimal efficiency. Faulty or outdated equipment is replaced in line with planned budgets and energy saving targets. Preference is given to suppliers who demonstrate environmental responsibility.
H. Resident Engagement
Residents are informed and involved in energy-saving initiatives where appropriate. We promote energy awareness in a way that respects individual comfort and choice. Residents who wish to use additional electrical equipment (e.g., personal kettles or heaters) must first seek approval to ensure the items meet safety and energy efficiency standards. Communal spaces are designed to be comfortable while also reflecting responsible use of resources.
I. Emergency Planning and Sustainability Goals
Energy efficiency is included within our Emergency and Business Continuity Plan (CHW19), ensuring that energy-saving measures remain in place during reduced staffing or power outage scenarios. We also monitor our performance in line with wider sustainability goals, including reducing carbon emissions and aligning with the Well-being of Future Generations (Wales) Act 2015. Future refurbishments and developments are planned with sustainability at the forefront.
J. Auditing, Reporting and Continuous Improvement
The Registered Manager leads regular audits on energy efficiency practices and outcomes. Monthly reviews of usage and costs are compared against historical data. Feedback from residents and staff is used to inform decisions, and changes are documented within our Quality of Care Review. Issues relating to inefficient systems, increasing consumption, or staff non-compliance are addressed promptly, with corrective actions recorded. Reports and findings are available for CIW inspection and used to drive continuous improvement.
5. Policy Review
This policy will be reviewed annually or earlier if required by changes in legislation, energy supplier contracts, CIW feedback, or organisational priorities. The Registered Manager ensures that the policy remains relevant, accessible, and integrated into day-to-day practice.
Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
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