CHW05-Statement of Purpose Policy

Registration Number: {{org_field_registration_no}}

Statement of Purpose Policy

1. Purpose

The purpose of this policy is to ensure that {{org_field_name}} maintains a clear and comprehensive Statement of Purpose (SoP) that complies with the Regulation and Inspection of Social Care (Wales) Act 2016 and the Regulated Services (Service Providers and Responsible Individuals) (Wales) Regulations 2017. The Statement of Purpose outlines the aims, objectives, and service provisions of our care home, ensuring transparency, accountability, and compliance with regulatory requirements.

This policy ensures that our Statement of Purpose is accurate, up to date, and reflective of the high-quality care and support we provide, giving clear guidance to CIW inspectors, staff, residents, and their families.

2. Scope

This policy applies to:

The Registered Provider and Responsible Individual who must ensure compliance with all regulatory requirements.
The Registered Manager, who is responsible for ensuring the Statement of Purpose is maintained, updated, and available to CIW, staff, residents, and their families.
All staff members, who must be aware of the contents of the Statement of Purpose and work within its parameters.
Prospective and existing residents and their families, who have the right to access the Statement of Purpose to understand the services provided.

3. Compliance with CIW Regulations

Our Statement of Purpose is structured in accordance with Part 2, Regulation 7 of the Regulated Services (Service Providers and Responsible Individuals) (Wales) Regulations 2017, which requires that:

The Statement of Purpose accurately describes the care home’s aims and objectives, services provided, and the needs of individuals the service is designed to meet.
The document is reviewed regularly and updated when any changes occur that may impact the service.
A copy is submitted to CIW whenever updates are made and at the time of registration or re-registration.
It is made available to residents, their families, and other relevant stakeholders upon request.

4. Content of the Statement of Purpose

The Statement of Purpose includes the following essential details:

Aims and Objectives: Clearly defining the vision, mission, and principles of our care home, including a commitment to person-centred care, dignity, respect, and safety.
Legal Status and Provider Details: Including the name of {{org_field_name}}, Registered Provider’s details, Responsible Individual’s details, and Registered Manager’s details.
Service User Needs: Defining the categories of residents we care for, including those with dementia, physical disabilities, or requiring palliative care.
Services Offered: Outlining the range of services available, such as accommodation, personal care, medication management, recreational activities, and specialist care.
Staffing and Training: Providing details on staffing levels, qualifications, and ongoing professional development to ensure high standards of care.
Admission and Discharge Procedures: Explaining how residents are assessed before admission and the transition process when leaving our care home.
Safeguarding and Complaints Procedures: Detailing how we protect residents from harm and respond to complaints.
Quality Assurance and Continuous Improvement: Highlighting our commitment to monitoring and enhancing service delivery through audits, feedback, and CIW inspections.

5. Managing the Statement of Purpose Efficiently

To ensure the Statement of Purpose is efficiently managed and kept up to date, we implement the following procedures:

Regular Review Process: The Registered Manager ensures that the Statement of Purpose is reviewed at least annually or when significant changes occur, such as alterations in service provision, staffing, or regulatory requirements.
Staff Awareness and Training: All staff members are trained on the Statement of Purpose during induction and are required to remain informed of any updates. This ensures that care is delivered in line with the service’s stated aims and objectives.
Resident and Family Engagement: We actively encourage residents and their families to review the Statement of Purpose and provide feedback, ensuring transparency and trust.
Submission and Compliance with CIW: Whenever changes are made, the updated Statement of Purpose is promptly submitted to Care Inspectorate Wales (CIW) as required under Regulation 7.
Accessibility and Communication: A copy of the Statement of Purpose is available in multiple formats, including large print, Braille, and digital versions on {{org_field_website}}, ensuring inclusivity.

6. Monitoring and Audit

To maintain high standards, the following monitoring measures are in place:

Internal Audits: The Registered Manager conducts audits to ensure compliance with the Statement of Purpose.
Resident and Family Feedback: Surveys and resident meetings allow us to assess whether the care being provided aligns with our stated objectives.
CIW Inspections: We ensure full cooperation with CIW inspections, using feedback to enhance service provision.

7. Related Policies

This policy should be read alongside the following policies:

CHW05 – Statement of Purpose Policy
CHW04 – Good Governance Policy
CHW07 – Person-Centred Care Policy
CHW11 – Safe Care and Treatment Policy
CHW26 – Recruitment, Selection, and Retention Policy
CHW27 – Staff Supervision, Training, and Development Policy
CHW35 – Duty of Candour Policy

8. Policy Review

This policy will be reviewed annually or sooner if there are changes in legislation, CIW regulations, or operational needs. The review will be conducted by the Registered Manager in consultation with the Responsible Individual to ensure continued compliance and effectiveness.

Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
Copyright © {{current_year}} – {{org_field_name}}. All rights reserved.