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{{org_field_name}}

Registration Number: {{org_field_registration_no}}

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Control of Substances Hazardous to Health (COSHH) Policy

1. Purpose

The purpose of this policy is to ensure that {{org_field_name}} complies with the Control of Substances Hazardous to Health (COSHH) Regulations 2002, ensuring the safe handling, use, storage, and disposal of hazardous substances within our care home. This policy aims to protect service users, staff, visitors, and contractors from risks associated with hazardous substances while maintaining a safe and compliant working environment.

This policy aligns with:

• The Health and Safety at Work Act 1974, which requires employers to protect the health and safety of staff and service users.
• The COSHH Regulations 2002, which govern the safe handling of hazardous substances.
• The Regulation and Inspection of Social Care (Wales) Act 2016, which mandates care providers to ensure safe practices​.
• Care Inspectorate Wales (CIW) guidance, which outlines health and safety expectations in social care settings​.
• The Environmental Protection Act 1990, which governs the disposal of hazardous waste.

2. Scope

This policy applies to:

• All employees, including care staff, domestic staff, maintenance workers, and management.
• Service users, ensuring they are protected from exposure to hazardous substances.
• Visitors and contractors, ensuring compliance with COSHH regulations.
• Suppliers and external waste management providers, ensuring safe and lawful disposal of hazardous substances.

The policy covers:

• Identification and risk assessment of hazardous substances.
• Safe handling, storage, and disposal of substances.
• Training and responsibilities of staff.
• Incident reporting and emergency procedures.

3. Identifying and Assessing Hazardous Substances

3.1. What Are Hazardous Substances?

Hazardous substances include any chemicals, biological agents, or materials that may cause harm to health. Examples include:

• Cleaning agents, such as bleach, disinfectants, and sanitisers.
• Clinical waste, including bodily fluids, contaminated dressings, and sharps.
• Medication waste, such as expired or contaminated drugs.
• Aerosols and pressurised containers, used in cleaning or medical treatments.
• Personal care products, including chemical-based shampoos or skin treatments.

3.2. COSHH Risk Assessments

A COSHH risk assessment is conducted for all hazardous substances to:

• Identify potential hazards and health risks.
• Determine safe handling procedures to minimise exposure.
• Establish control measures, such as PPE and ventilation.
• Provide emergency response guidelines, including spill management.

Risk assessments are reviewed annually or when new substances are introduced.

4. Safe Handling, Storage, and Use of Hazardous Substances

4.1. Safe Handling Procedures

To ensure safe handling, all staff must:

• Follow manufacturer instructions and COSHH data sheets.
• Wear appropriate Personal Protective Equipment (PPE), such as gloves and masks.
• Avoid direct skin contact or inhalation of hazardous substances.
• Use only approved substances, avoiding substitution with unregulated products.
• Ensure proper ventilation when using chemical-based products.

4.2. Storage of Hazardous Substances

To prevent accidents, contamination, or misuse, all hazardous substances must be:

• Stored in locked, designated COSHH cupboards, away from food and medication.
• Clearly labelled with hazard symbols and safety instructions.
• Kept in original containers, preventing misidentification.
• Monitored for expiry dates, ensuring expired substances are disposed of safely.

A monthly stock check is conducted to ensure compliance with storage protocols.

4.3. Use of Personal Protective Equipment (PPE)

PPE is mandatory when handling hazardous substances and includes:

• Gloves, for protection against direct contact with chemicals or biological waste.
• Face masks or respirators, for substances that produce harmful vapours.
• Eye protection, when handling corrosive or airborne chemicals.
• Aprons or protective clothing, reducing contamination risks.

PPE is provided by the employer and must be worn as per COSHH risk assessments.

5. Disposal of Hazardous Substances

5.1. Safe Disposal Procedures

All hazardous substances must be disposed of safely and in accordance with legislation, ensuring no harm to individuals or the environment. This includes:

• Clinical waste (dressings, sharps, contaminated items) – disposed of in yellow waste bins and collected by licensed contractors.
• Chemical waste (cleaning agents, expired medication) – disposed of following manufacturer and local authority guidelines.
• Sharps (needles, syringes, lancets) – disposed of in designated sharps bins.
• Aerosols and pressurised containers – disposed of safely via specialist waste management services.

5.2. Waste Management Contracts

• {{org_field_name}} ensures all hazardous waste is removed by authorised disposal services.
• Records of waste disposal logs and collection schedules are maintained for audit and CIW compliance.

6. Staff Training and Responsibilities

6.1. Training on COSHH Procedures

All staff receive mandatory COSHH training covering:

• Identifying hazardous substances and understanding safety data sheets.
• Safe handling, storage, and disposal of hazardous materials.
• Emergency procedures in case of spills or exposure.
• Using PPE correctly and effectively.

Annual refresher training is provided to ensure continued competence.

6.2. Staff Responsibilities

• All staff must follow COSHH guidelines and use PPE correctly.
• Managers and team leaders ensure compliance and provide additional guidance.
• The COSHH Coordinator oversees risk assessments, safety audits, and training updates.

7. Incident Reporting and Emergency Procedures

7.1. Reporting Exposure or Accidents

All spills, leaks, or exposure incidents must be reported immediately. Staff must:

1. Seek medical attention if exposure occurs.
2. Follow emergency spill containment procedures.
3. Complete an incident report, detailing the nature of exposure and corrective actions taken.
4. Inform the Registered Manager, ensuring proper review and reporting to external agencies if required.

7.2. Emergency Spill Management

If a hazardous substance spill occurs:

• Evacuate the affected area, if necessary.
• Contain the spill using absorbent materials.
• Dispose of contaminated materials safely.
• Report the incident and document corrective actions.

Spill kits are available in designated COSHH storage areas, and staff receive spill response training.

8. Managing COSHH Compliance Efficiently

8.1. Leadership and Accountability

• The Registered Manager ensures COSHH compliance across the care home.
• The COSHH Coordinator oversees risk assessments, training, and record-keeping.
• Team leaders and supervisors monitor safe handling practices among staff.

8.2. Regular Audits and Inspections

• Monthly safety audits ensure compliance with COSHH regulations.
• Annual COSHH risk assessments identify any changes or improvements needed.
• CIW inspections review compliance with health and safety protocols.

8.3. Continuous Improvement and Monitoring

• Incident trends and staff feedback are analysed to improve safety measures.
• Updated COSHH policies are communicated promptly to staff.
• Supplier reviews ensure the use of the safest, most effective substances.

9. Related Policies

This policy works alongside:

• CHW11 – Safe Care and Treatment Policy
• CHW16 – Health and Safety at Work Policy
• CHW17 – Infection Prevention and Control Policy
• CHW18 – Risk Management and Assessment Policy
• CHW22 – Handling and Disposal of Hazardous Substances Policy

10. Policy Review

This policy is reviewed annually, or sooner if required due to legislative updates, CIW guidance, or incident reports.

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Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
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