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{{org_field_name}}

Registration Number: {{org_field_registration_no}}

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HIV Awareness and Support Policy

1. Purpose

The purpose of this policy is to establish a structured approach towards HIV awareness and support within {{org_field_name}}. This policy is designed to promote education, prevention, and support for individuals living with or affected by HIV. {{org_field_name}} is committed to fostering a workplace and service environment that is free from discrimination, ensuring equal opportunities for all individuals, and maintaining a culture of respect and dignity. Through this policy, we aim to comply with all relevant legal obligations and promote a proactive approach to managing HIV-related matters.

2. Scope

This policy applies to all employees, service users, volunteers, and stakeholders associated with {{org_field_name}}. It encompasses a wide range of measures, including awareness initiatives, strategies to prevent the spread of HIV, and a robust framework for supporting individuals affected by HIV. The policy also outlines clear confidentiality protocols and health and safety considerations to ensure the wellbeing of all individuals within our care and employment. By implementing this policy, we seek to create an inclusive and supportive environment where individuals feel safe and empowered.

3. Legal Framework

In adherence to national laws and regulations, this policy aligns with the following legal frameworks:

• The Equality Act 2010 ensures protection against discrimination for individuals living with HIV, treating it as a disability under the Act.
• The Care Act 2014 outlines the duty of care and support owed to individuals with health conditions, including HIV.
• The Health and Social Care Act 2008 mandates providers to comply with Care Quality Commission (CQC) regulations to ensure the safety and quality of care.
• The General Data Protection Regulation (GDPR) upholds confidentiality and appropriate handling of health-related data, ensuring that sensitive information remains protected at all times.

These legal frameworks provide a foundation for our commitment to safeguarding the rights and wellbeing of individuals affected by HIV, ensuring they receive the necessary support without fear of stigma or discrimination.

4. HIV Awareness and Prevention

{{org_field_name}} is dedicated to raising awareness about HIV to prevent transmission and dispel myths and stigma surrounding the condition. Through education and community engagement, we aim to create an environment where individuals have access to accurate information and resources. To achieve this, we will:

• Conduct training sessions and workshops to educate employees, service users, and stakeholders about HIV transmission, treatment, and preventative measures, including the importance of early testing and PrEP (pre-exposure prophylaxis).
• Encourage safe practices in healthcare settings by ensuring that personal protective equipment (PPE) and hygiene protocols are adhered to, minimising the risk of exposure.
• Facilitate access to HIV testing and counselling services by partnering with health agencies and organisations that specialise in HIV support and awareness.
• Promote the use of preventative treatments and harm reduction strategies, such as needle exchange programs and condom distribution, where applicable.

Through these efforts, we aim to create a well-informed and health-conscious community that prioritises HIV prevention and support for affected individuals.

5. Confidentiality and Non-Discrimination

Confidentiality is a cornerstone of this policy, ensuring that individuals living with HIV can access support and employment without fear of disclosure or discrimination. {{org_field_name}} strictly upholds the following principles:

• HIV-related information will remain confidential, and individuals will never be required to disclose their HIV status unless they choose to do so.
• Any disclosed information will only be shared with explicit consent and on a need-to-know basis, in line with GDPR and other relevant regulations.
• Employees, service users, and stakeholders must not face discrimination based on their HIV status. This includes protection against unfair treatment in employment, services, or any organisational activities.
• A zero-tolerance approach to discrimination and harassment will be enforced, with clear disciplinary procedures in place for anyone found engaging in such behaviour.

These measures ensure that {{org_field_name}} remains a safe and inclusive space for all individuals, fostering a culture of respect, dignity, and acceptance.

6. Support and Reasonable Adjustments

Recognising that individuals living with HIV may require specific support, {{org_field_name}} is committed to implementing reasonable adjustments that enable them to work and receive services without difficulty. These measures include:

• Flexible working arrangements, such as adjustments to work hours or remote working options, to accommodate medical appointments and treatments.
• Access to counselling and mental health support, ensuring individuals can address any emotional or psychological challenges they may face.
• Providing additional training to managers and supervisors, equipping them with the knowledge and skills needed to support employees and service users affected by HIV.
• Developing tailored support plans for individuals who require ongoing medical treatment or workplace adjustments to maintain their productivity and wellbeing.

Our aim is to empower individuals living with HIV by offering them the necessary tools and accommodations to thrive within {{org_field_name}}.

7. Health and Safety Considerations

Although HIV is not transmitted through casual contact, {{org_field_name}} implements universal precautions to prevent occupational exposure and ensure a safe environment. Key measures include:

• Comprehensive training on handling bodily fluids and potential exposure risks, ensuring that employees understand and implement best practices.
• Availability of PPE and infection control resources, safeguarding employees and service users from any potential risks.
• Provision of post-exposure prophylaxis (PEP) in cases of accidental exposure, with clear procedures for seeking medical assistance.
• Implementation of standard first aid protocols, ensuring that all staff are equipped with the necessary knowledge to respond to emergencies safely.

By adhering to these safety protocols, we create a secure and responsible environment that prioritises the wellbeing of all individuals.

8. Managing HIV in the Workplace and Care Settings

To ensure that employees living with HIV are fully supported, {{org_field_name}}:

• Encourages voluntary disclosure of HIV status only when necessary for accommodations, ensuring that individuals feel safe and respected.
• Ensures that managers work collaboratively with affected individuals to provide the required adjustments without undue burden.
• Bases all decisions on medical evidence, avoiding assumptions or stereotypes that may lead to discrimination.

A compassionate and informed approach ensures that individuals can continue to contribute effectively while receiving appropriate support.

9. Training and Education

Training is an integral part of this policy, ensuring that employees and service users are well-equipped to understand and address HIV-related issues. This includes:

• Regular awareness workshops to educate staff on HIV-related matters and stigma reduction.
• Specialised training for healthcare and frontline workers, focusing on safe handling, confidentiality, and compassionate care.
• Encouraging open discussions and knowledge-sharing, fostering an inclusive environment.

10. Reporting and Handling of Complaints

Individuals who experience discrimination or a breach of confidentiality related to HIV are encouraged to report the issue through established grievance procedures. Complaints will be:

• Handled with the highest level of confidentiality and impartiality as per our Complaints Policy.
• Investigated thoroughly, ensuring that appropriate action is taken against any misconduct.
• Resolved in a fair and supportive manner, maintaining the dignity and wellbeing of the complainant.

11. Monitoring and Review

This policy will undergo annual reviews to assess its effectiveness, incorporating feedback from stakeholders. Updates will be made to align with legal and healthcare advancements.

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Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
Copyright © {{current_year}} – {{org_field_name}}. All rights reserved.