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{{org_field_name}}

Registration Number: {{org_field_registration_no}}

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Oxygen Storage, Use, and Safety Policy

1. Purpose

The purpose of this policy is to ensure that {{org_field_name}} safely stores, administers, and manages oxygen in compliance with regulatory and health & safety requirements. Oxygen therapy is essential for individuals with respiratory conditions, but it presents fire and health risks if not handled correctly. This policy outlines safe storage, handling, and risk management practices to protect service users, staff, and visitors.

This policy ensures compliance with:

• The Health and Safety at Work Act 1974 – Requires a safe working environment for employees and service users.
• The Control of Substances Hazardous to Health (COSHH) Regulations 2002 – Ensures safe handling of oxygen as a controlled substance.
• The Fire Safety Order 2005 – Requires appropriate fire safety measures when storing and using oxygen.
• The Manual Handling Operations Regulations 1992 – Covers safe transportation of oxygen cylinders.
• The Regulation and Inspection of Social Care (Wales) Act 2016 – Ensures safety in domiciliary care services【32】.
• Care Inspectorate Wales (CIW) Regulations – Mandates safe management of oxygen in care settings【35】.

2. Scope

This policy applies to:

• All employees, including care workers, managers, and healthcare staff handling oxygen.
• Service users receiving oxygen therapy at home.
• Visitors, family members, and external healthcare professionals involved in the care of service users using oxygen.

It covers:

• Assessment and prescription of oxygen.
• Safe storage and handling of oxygen cylinders.
• Fire safety and risk management.
• Staff training and emergency procedures.

3. Prescription and Assessment for Oxygen Use

3.1 Who Can Prescribe Oxygen?

• Oxygen must only be prescribed by a qualified healthcare professional (GP, respiratory specialist, or consultant).
• Care staff must not administer oxygen unless explicitly trained and authorised.

3.2 Oxygen Needs Assessment

Before initiating oxygen therapy, a risk assessment must be conducted, considering:

• Medical conditions requiring oxygen therapy.
• Service user’s mobility and ability to handle oxygen equipment safely.
• Fire risks, smoking habits, and presence of ignition sources in the home.
• Safe storage areas for oxygen cylinders.

4. Safe Storage and Handling of Oxygen Cylinders

4.1 Oxygen Storage Requirements

• Cylinders must be stored upright and secured to prevent falling.
• Keep oxygen away from direct sunlight, heat sources, and flammable materials (at least 3 metres away).
• Ensure adequate ventilation in the storage area.
• Service users and staff must never store oxygen in confined spaces (e.g., cupboards, under beds).

4.2 Handling and Transportation

• Staff should avoid manual handling of heavy cylinders unless trained.
• Use oxygen cylinder trolleys or holders to move equipment safely.
• Do not drop, roll, or drag oxygen cylinders.
• Oxygen must not be transported in vehicles without adequate ventilation.

5. Fire Safety and Risk Management

5.1 Fire Prevention Measures

• Strict no-smoking policy in areas where oxygen is stored or used.
• Keep oxygen away from open flames, stoves, and electrical devices that could cause sparks.
• Display “Oxygen in Use” warning signs in homes where service users receive oxygen therapy.

5.2 Fire Risk Assessments

• A fire risk assessment must be completed before a service user starts oxygen therapy.
• The Registered Manager must ensure compliance with fire safety standards.
• The Fire Safety Lead: {{org_field_the_fire_safety_lead_name}} ({{org_field_the_fire_safety_lead_role}}) oversees fire risk management.

5.3 Emergency Procedures in Case of Fire

• Turn off the oxygen supply immediately if safe to do so.
• Evacuate the service user and others from the area.
• Call 999 and inform the fire service that oxygen is present.
• Do not attempt to move oxygen cylinders during a fire.

6. Staff Training and Competency Requirements

6.1 Training for Oxygen Handling

All staff handling oxygen must receive mandatory training on:

• Safe storage and transportation of oxygen.
• Recognising and managing fire hazards.
• Emergency response procedures for oxygen leaks or fires.
• Proper use of PPE when handling oxygen.

6.2 Competency Assessments

• Staff must complete a practical assessment before handling oxygen independently.
• Annual refresher training ensures staff remain competent.

7. Emergency Procedures for Oxygen Leaks

7.1 Identifying an Oxygen Leak

• Hissing sounds, unusual smells, or difficulty turning off the valve may indicate a leak.
• A leak can increase the risk of fire, so immediate action is required.

7.2 Steps to Take in Case of a Leak

1. Turn off the oxygen cylinder if safe to do so.
2. Ensure proper ventilation (open windows and doors).
3. Do not use electrical switches, matches, or flames.
4. Move away from the area and notify the supplier immediately.
5. Report the incident to the Registered Manager.

8. Maintenance and Equipment Checks

• Oxygen cylinders and equipment must be inspected regularly for damage or leaks.
• Any faulty equipment must be reported to the supplier and replaced immediately.
• Service users must be trained in basic maintenance and safety procedures.

9. Monitoring and Compliance

• The Registered Manager ensures compliance with this policy.
• Quarterly audits check that oxygen is stored and used safely.
• Service user risk assessments are reviewed regularly to ensure continued safety.
• CIW inspections will assess oxygen management procedures during regulatory audits【35】.

10. Related Policies

This policy should be read in conjunction with:

• Fire Safety and Evacuation Procedures Policy (DCW20).
• Health and Safety at Work Policy (DCW16).
• Infection Prevention and Control Policy (DCW17).
• Risk Management and Assessment Policy (DCW18).
• Emergency and Business Continuity Plan (DCW19).

11. Policy Review

This policy will be reviewed annually or sooner if required by legislative updates, CIW regulations, or operational needs.

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Responsible Person: {{org_field_registered_manager_first_name}} {{org_field_registered_manager_last_name}}
Reviewed on: {{last_update_date}}
Next Review Date: {{next_review_date}}
Copyright © {{current_year}} – {{org_field_name}}. All rights reserved.